How to Make Sure Your Employees Are Working
In many office situations, it can be difficult to know what each employee is up to at any given time. There are usually several projects underway at one time and each worker has their own set of tasks to complete in order to contribute to the team in a timely fashion. One aspect of managing a team that can cost employers greatly is when workers are spending more company time not working than they spend actually working on assigned tasks. Sometimes there are workers who are not pulling their own weight, and other times it is the work environment or certain policies that are getting in the way. In order for an employer to make sure that their employees are working, they must give workers the best set of circumstances to get work done.
Here are five tips for making sure that employees can remain on task, stay motivated and make the most of their time spent on the clock.
The key to any successful operation is good communication. In addition to letting employees know what needs to be done, it is important for an employer to also listen to what workers have to say about given topics and assignments. One worker may be able to provide insight into how a certain strategy can be implemented while another employee may have concerns about the feasibility of one aspect or another. Asking questions will quickly show who is paying attention and who needs more explanation. A good line of communication can make a project become more efficient and productive.
Make Things Easier
Keep it simple. When working with a team, it can be easy for things to become more complicated than they should be. Workers cannot get work done if they don’t have the right tools for the job, are expected to constantly attend meetings or required to always provide tedious written updates on what it is that they are accomplishing. Not everything needs to be duplicated, triplicated, filed away in numerous departments and stamped with a seal of approval before moving forward. Simply giving employees the time to work on their tasks and providing them with tools for success can make a world of difference in the amount of time workers spend actually being productive.
Give Credit Where Credit is Due
Motivation is an important factor in promoting productivity. When a worker sees that someone is taking credit for something that someone else has done, it can drain morale and slow down productivity. Workers who do not feel appreciated are more likely to slack off when given the chance. A good supervisor will know how each team member has contributed and should openly recognize the positive things each worker has done. Paying attention and offering encouragement provides motivation to succeed and workers will make the most of each task placed in front of them.
Another good way to see which employees are working is to ask. Ask a team member what he or she is working on right now. Ask that same team member what someone else is working on. Answers to these questions will divulge information about how in-tune each employee is with what is going on and what is expected. Often, an employee hears something wrong and can spend too much time focused in the wrong direction. Employees who are supposed to be working together on a project are also more aware about how each member is (or is not) contributing to any particular task. Asking questions also lets the employees know that the boss is going to find out from someone if they are goofing around or not getting work done.
Employers, bosses, managers and supervisors are all tasked with watching each employee to make sure they are getting work done. Most places of business have a camera system in place to let them know who goes where and when. Cameras will let an employer know which workers spend the most time away from their computers, but cameras cannot show employers how each computer is being used. Since it would be impossible to stand behind each worker’s shoulders at the same time, it is important to use employee monitoring software so that employers can get a better picture on how employees are using their time. Net Orbit works as a sort of camera system for each worker’s computer and allows employers to review all of the activities of each workstation.
Managing a business can be difficult. There are many factors that come into play when gauging how productive each employee is and determining how to arrange a workflow so that teams are as efficient as possible. By following these tips, employers can effectively manage staff so that more work is being done while keeping morale high and making teamwork more effective. Net Orbit is free employee monitoring software which will allow employers to effectively monitor, restrict and control up to three computers without incurring any cost to the company. Give these tips a try, and see how Net Orbit plays an important role in making sure that each employee is getting work done.